January 28, 2013 - by |

3 Reasons the Fleet Industry is First in Accountability

Perfection Equipment is one of the leading providers of industrial truck and fleet vehicle parts in Oklahoma City. 

Banks sign off on dodgy mortgages, charities misuse or waste their funds, government spending is impossible to keep track of. More than ever, Americans are demanding that the agencies and businesses they trust with their money be held accountable. Corporations are scrambling for new ways to prove their integrity to the American people, while the fleet industry keeps right on, well, trucking, if you will. For decades, fleet drivers have been tracking their mileage and working toward increased efficiency. Being held to high standards means constant improvement and innovation — successes other businesses could learn from and emulate. Below are three areas in which the fleet industry is thriving that can serve as an example for the rest of the nation.

Using M2M for Secure Communication

So much of inventory tracking is based on word of mouth and third-hand communication. As anyone who has ordered a gift online knows, this can lead to frustration and confusion on both ends. New technology allows for wireless communication directly between machines (M2M). Through M2M, fleet managers can keep digital watch on their assets and inventory records can be updated instantaneously, without the possibility for human error.

This tool has applications outside of the fleet industry. Credit card payments can be made more securely, while retail shoppers, factory line employees, and even clinicians can have instant access to a wide range of information. Improved data access keeps clients in the loop while streamlining administrative and management processes.

Staying (And Saving) Green

Long before Al Gore revealed the inconvenient truth of global scarcity, fleet companies had been working to improve gas mileage and reduce fuel output — if not for the sake of the environment then for the sake of the bottom line. While hybrid cars and alternative fuels are one solution, the fleet industry was among the first to take strides toward changing human behaviors to eliminate extra fuel usage. The plans and procedures drafted for drivers out of necessity can easily be applied as measures for cost-cutting and reducing your carbon footprint in any office situation.

One of the best ways to cut back is to keep equipment maintained and regulate temperatures moderately. Only a few degrees on the thermostat can save hundreds in heating and cooling costs, and greatly reduce energy use. Whether it’s a diesel engine or a fax machine, an ounce of prevention is worth a pound of cure. Small changes make a big difference, and show both employees and customers that your business is working to reduce waste and keep margins tight.

Keeping Extensive Data and Up-to-Date Records

Risk management, federal regulations — various departments and institutions have eyes on the fleet industry. Once a company has taken steps to become more automated, dependable, and economical, the final area of focus is auditability. We often associate audits with the IRS, and though all fleet vehicles must report costs and profits to the government, auditability speaks to accountability on a larger scale. It means having the paperwork and data to back up your claims of increased efficiency.

It is tempting, especially for small businesses, to fall behind in the record keeping. But in an era of customer skepticism, up-to-date records are the best defense against unhappy clients and concerned HR employees. Keeping everyone informed of the yearly (and daily) changes to your business model not only ensures that you won’t have to double-check your statements, but it also provides free PR for your company’s successes.

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  • On Friday, February 08, 2013, Daniel Eggers wrote:

    That final area – auditability is a crucial one. There are so many factors to account for as you scale a truck fleet. I found the record keeping aricle linked to on the bottom useful. But I wish there was more here on the mechanics of how to scale.

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